STEP 7 - USE A SCORECARD TO EVALUATE YOUR RFP

Step- 7 Evaluate the RFP

When evaluating the responses it is wise to use a scoring system.  The scoring system will allow you to quickly determine which vendors to pursue further.  Below is an example of a scoring system:

Treasury Management System  SCORECARD
	VENDORS
PLATFORM	POINTS	A	B	C	D
ASP (internet based)	3
PC Based (hardware)	0
Secured Remote Access	3
Direct Connectivity with Banks	3
Elimination of Banking Software	3
Interface: Internal Sources
A/R (automated cash application)	3
A/P (reconciliation)	3
G/L (automated journal entries)	3
Interface: External Sources   (Market updates)
Investment Providers	3
Foreign Exchange Trading Platforms	3
File Format
EDI (Electronic Data Interchange)	2
BAI	2
PLATFORM SCORE:	34
INFORMATION REPORTING	POINTS	A	B	C	D
Transactional Reporting	3
Consolidated	3
Real Time Feed	3
Balance Reporting	3
Forecasting	2
Cash Reporting	3
Fraud Detection	1
Variance Analyses (forecast to actual)	1
Bank Fee Management & Analysis	3
Market Updates (real-time data feed)	1
Historical Data Retention
< 1 year	0
>1 year < 5 years	1
> 5 years < 10 years	2
Unlimited	3
REPORTING SCORE:	29
OPERATIONAL	POINTS	A	B	C	D
Foreign Exchange	3
Investment Activity	2
Intercompany Management	1
Positive Pay	3
Payment Transactions
ACH	3
WIRES	3
CHECKS	2
OPERATIONAL SCORE:	17
ADMINISTRATIVE	POINTS	A	B	C	D
Bank Account Openings	1
Documentation Archive	1
FAS 133 Compliant	2
Customer Service (24 Hours)	2
ADMINISTRATIVE SCORE:	6
SECURITY	POINTS	A	B	C	D
SAS 70	3
Secure Hosting Center	3
Data Encryption	3
SOX Compliant	3
Disaster Recover Policy	3
SECURITY SCORE:	15
OTHER	POINTS	A	B	C	D
Net Capital Models	1
Consultancy Provided	2
Bank Relationship/Knowledge	2
Service Level Agreements	3
Allow Reference Checks	2
OTHER SCORE:	10
PRICING	POINTS	A	B	C	D
Free Trial	3
System Maintenance Fee	-3
Monthly Account Maintenance Fee	0
Per User Fee	1
Flat Fee	1
Licensing Fee	-3
Contractual (< 3 years)	3
PRICING SCORE:	2
TOTAL SCORE:
	100